Privacy Policy

Information We Collect

Depending on how you interact with BeAthlit, we may collect:

• Name, age, gender, date of birth, and contact details
• Email address, phone number, city, and emergency-contact details
• Event registration details, selected category, bib or timing information, and participation results
• T-shirt size, medal personalisation details, and other Event preferences
• Payment confirmation and transaction details. We do not store complete card, UPI, or banking credentials
• Communications sent to us through email, WhatsApp, forms, social media, or customer support
• Photographs, videos, and recordings taken at Events
• Website usage details, including device, browser, IP address, and cookie-related information
• Any health or medical information voluntarily provided for Event-safety purposes

How We Use Your Information

We use your information to:

• Process Event registrations and payments
• Issue registration confirmations, bibs, T-shirts, medals, certificates, and other Event items
• Communicate Event updates, schedules, routes, safety information, and changes
• Manage timing, results, rankings, and Event operations
• Respond to queries, support requests, and feedback
• Maintain Event safety and contact emergency personnel where necessary
• Improve our Events, website, and participant experience
• Send updates about future BeAthlit Events, offers, and community activities where you have consented or where permitted by law
• Use Event photographs and videos for Event coverage and promotion
• Meet legal, tax, accounting, fraud-prevention, and regulatory requirements

Marketing Preferences

You can opt out of marketing emails or messages at any time by using the unsubscribe option in the communication or by writing to run@beathlit.in.

Sharing of Information

We may share relevant personal information with trusted service providers who support our operations, including:

• Registration and payment platforms
• Timing, bib-printing, merchandise, medal, and fulfilment partners
• Event venues, safety teams, medical providers, volunteers, and logistics partners
• Technology, website-hosting, email, messaging, and analytics providers
• Government authorities, law-enforcement agencies, or other parties where required by law or necessary to protect safety and legal rights

Photography and Video

BeAthlit Events may be photographed, filmed, or recorded. These materials may be used on our website, social-media pages, Event communications, and promotional material.

Cookies and Website Analytics

Our website may use cookies and similar technologies to remember preferences, analyse website use, improve performance, and support registration services.

Data Retention

We retain personal information only for as long as needed for Event operations, customer support, legal, tax, accounting, safety, and dispute-resolution purposes. When information is no longer required, we will delete it or anonymise it in a reasonable manner.

Data Security

We use reasonable organisational, technical, and administrative measures to protect personal information from unauthorised access, loss, misuse, alteration, or disclosure. No online system is completely secure, and we cannot guarantee absolute security.

Your Choices and Rights

Subject to applicable law, you may request to:

• Access or correct your personal information
• Withdraw consent for a purpose where consent is the basis for processing
• Request deletion of personal information that is no longer necessary for us to retain
• Raise a concern about how we handle your information

Children’s Privacy

For participants under 18, registration and consent must be provided by a parent or legal guardian. We collect and use a minor’s information only as needed to manage participation, safety, and Event services.

Third-Party Links

Our website or communications may contain links to third-party websites, registration platforms, payment providers, or social-media services. Their privacy practices are governed by their own policies, and BeAthlit is not responsible for them.

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will be published on our website with its updated date. Material changes may also be communicated through appropriate channels.